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WOMEN'S CLUB OF GREENE COUNTY 33rd ANNUAL HELPING HANDS CRAFTS BAZAAR Saturday, November 1, 2008
Mail application and booth fee to: Women’s Club of Greene P. O. Box 352 Stanardsville, VA 22973
Make checks payable to The Women’s Club of Greene County and put Bazaar 2008 in the memo line. If you do not receiver confirmation of your booth reservation by October 15, 2008, please contact Alex Carrier, at the above address, at 434-985-6648 or by email at bazaar@vgreene.com This is your contact for all questions and information. Please notify us of any address or email changes. You can also check out the Women’s Club webpage @ www.vgreene.com/womensclub.htm
PLEASE PRINT FILL OUT ALL SPACES-----------------------------------Cut here------------------------------------------
_________________________________________ PHONE ______________________ NAME OF GROUP OR BUSINESS
_________________________________________ E-MAIL______________________ YOUR NAME
________________________________________________________________________ COMPLETE MAILING ADDRESS
DESCRIPTION OF ITEMS: ________________________________________________
Please indicate number of spaces desired: BAZAAR 2008
Craft (non-end space) $40.00 _____ Food (non end space) $40.00 _____
Craft (end space) $45.00 _____ Food (end space) $45.00 _____
TOTAL $ ________ CASH _______ CHECK # _____________ DATE REC'D ___________
GUIDELINES
The cost for booth spaces is $40 and $45. End spaces are those at the ends of lines and have 2 sides of the 10x10 space facing out to customers. Non-end spaces have other booths on both sides and have one 10’ side facing customers.
Outlet requests will be honored as they come in. Outlets are limited.
All spaces are 10’ x 10’ and the vendor is responsible for making sure they DO NOT exceed that space size. Vendors are also responsible for providing their own access in and out of their own space.
Vendors are expected to keep their space up and open for the entire length of the bazaar.
Vendor parking is in the small parking lot away from the building. This allows more parking for customers.
Please be as specific as you can about all the items you will be selling. We try not to put vendors next to each other that are selling the same thing to give each vendor the best chance to have a good day.
NOTE: The temperature of the building is regulated by a computer system and cannot be changed except during school hours. We will do our best to prepare for that day’s weather however; we suggest vendors dress in layers that allow for variations in temperature and for their own comfort.
If you have ANY food items for sale at your booth, you MUST have a booth in the cafeteria. Please inform us if you are selling any food items. Because of this, booth space in the cafeteria for vendors not selling food it limited and is on a first come first serve basis. If we have more food vendors than normal, non-food vendors in the cafeteria will be moved into the gym based on the last one to send in their application.
We will do our best to give you the booth you request. Final placement is not firm until Friday of the bazaar.
1. The Bazaar will be held at Ruckersville Elementary School. Chairs are supplied but YOU MUST SUPPLY YOUR OWN TABLE.
2. Spaces are 10’x 10'. Exhibitors are responsible for entry and exit from their booth.
3. All food tables MUST be in designated/non-carpeted areas (cafeteria). If you are selling any food items, you MUST have a booth in the cafeteria. All personal food not in cafeteria must be in covered, non-spill containers to protect floor.
4. The Crafts Bazaar is an opportunity for area artisans to display and sell their handiwork. We try to offer unique items not found elsewhere. No yard sale, flea market, resale of bulk purchase items. Home-party sales are not allowed except where grandfathered. This includes fundraisers. If you have a question, please contact Alex Carrier for clarification. Items sold by exhibitors should be unique and only available from that exhibitor.
5. No open or contained flames, please. No lit candles. We suggest you use battery-operated candles instead.
6. All displays in the gym must have cardboard under the legs. Cardboard will be supplied.
7. Booth spaces are reserved only when the applications and applicable fee have been received.
8. If you wish a specific booth location, please add your request to the application. Requests will be filled on a first come, first served basis. We will do our best to honor all requests but cannot guarantee them. SPACE IS LIMITED. RESPOND EARLY.
9. Detailed descriptions of your items will be helpful in promoting the bazaar. Please include them on your application. Pictures can also be used. We try not to put like exhibitors next to each other. Pictures will also be used on the website to promote the bazaar. The website link is http://www.vgreene.com/womensclub.htm
10. The Women’s Club is not responsible for any changes we have to make to adhere to school policy or due to extenuating circumstances. We are not responsible for the safety and security of your booth and items.
11. Please supply a number where you can be contacted within 24 hours of the bazaar. Emergency use only.
12. Refund of fees will not be made for cancellations after October 17, 2008.
THANK YOU FOR SUPPORTING OUR BAZAAR. PROFITS FUND $1,500 IN ANNUAL SCHOLARSHIPS. DATES TO REMEMBER October 1, 2008 - You should have received confirmation of your application. *****Because of school programs, exhibitors will not be allowed in the school except during the following set-up times.**** Friday, October 31, 2008 - Set-up time: 7 PM - 9 PM Saturday, November 1, 2008 - Set-up time: 7 AM - 9 AM Saturday, November 1, 2008 - BAZAAR OPEN - 9 AM - 3 PM
SPECAIL NOTE FOR THIS YEAR: We will not know if the school is planning a Halloween event at the school until late summer. We will do our best to work around this for Friday night set-up. Please remember that children will be out trick-or-treating and drive carefully.
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